[Easy PDF Solutions] How to Export Excel to PDF in 8 Methods


We need to convert Excel to PDF for many reasons, like protecting the layout, or stronger compatibility. Anyway, it's important for us to master effective approaches to the conversion from Excel to PDF. That's the target of today's post. It has displayed detailed methods and steps. Then you can change your XLSX/XLS/XLSM into PDF without effort.


Part 1. How to Export Excel to PDF Offline

In the first section, we will introduce several simple methods that do not require an internet connection to convert Excel files into PDF format.

Method 1. How to Convert Excel to PDF in PDF Editor

Exporting Excel files to PDF is not difficult as you use PDF Editor, a professional tool for PDF management and coversion. In addition to the conversion, it allows you to edit PDF like Word, and recognizes the texts in PDF with Optical Character Recognition (OCR). These powerful features make it outstanding in the market of the PDF tools.

Key Features

  • Transform Excel to PDF and vice versa, and support other file types, like Word, Images, PPT, etc.
  • Generate and complete interactive PDF forms; extract data from completed forms.
  • Include comments, annotations, and markups on PDFs; emphasize, underline, or strike through text.
  • Implement password protection and permissions to safeguard PDF files.
  • Execute batch operations on multiple PDF files simultaneously.
  • Apply watermarks or backgrounds to PDF pages.
  • Electronically sign PDF documents.
  • ...

How to Use PDF Editor to Convert Excel to PDF

01Download the installation package for PDF Editor. After installation, launch the program.

02Drag and drop the Excel file you want to convert into PDF Editor to open it, or click the "+" option next to the "Open PDF" button on the PDF Editor homepage to import the file. This will automatically convert it to a PDF file.

pdf editor's excel-to-pdf converter free download

03Simultaneously press the "Ctrl" + "S" keys to save the converted file locally. Alternatively, choose "File" > "Save As" options to save your file.

pdfelement convert excel to pdf

Method 2. How to Export to PDF in Excel of Microsoft Office

You can also utilize the built-in Microsoft Office on Windows to address this issue:

1. Open your Excel file using Microsoft Excel.

2. Navigate to the "File" menu, then select "Export", and choose "Create PDF/XPS". This action will open the "Publish As PDF or XPS" dialog box.

microsoft office export excel as pdf or xps

3. Within the "Save as type" menu, you have two optimization choices:

  • Opt for "Standard (publishing online and printing)" for high print quality.
  • Choose "Minimum size (publishing online)" if you prefer a smaller file size.

microsoft office export excel to pdf save as type

4. Press the "Options" button located under "Optimize for", triggering the appearance of an "Options" dialog box.

microsoft office export excel to pdf save as type options

5. Choose "Active Sheets" within the "Publish what" section. Subsequently, click "Ok" followed by "Publish".

Method 3. How to Export Excel Sheet to PDF in WPS Office

WPS Office is compatible with Excel, Word, and PDF, so you can use it to achieve the conversion of Excel to PDF. Besides, this app has multiple versions, including Android, iOS, Windows, and Mac. That is, you can use it to convert your files on your mobile phone or computer. By the way, it will ask you to sign up for an account.

Here's how to use WPS to convert your Excel file:

1. Open the file you want to convert via WPS Office.

open excel in wps office

2. Tap "Menu" > "Export to PDF" to open "Export to PDF". Then configure the options according to your preferences, and hit "Export to PDF" to export the file.

wps office excel export to pdf

3. You can also choose to print your Excel file to PDF. Click on the print icon at the top left corner of WPS.

wps office print excel to pdf

4. Configure as needed and then click "OK". The file will be printed.

wps office print excel to pdf print options

Method 4. How to Export Excel to PDF on Mac

It is extremely easy to export Excel files to PDF on a Mac computer, since the device supports saving files as PDF directly, which is convenient for the operation. Simply follow these steps:

1. Open the document you wish to save as a PDF on your Mac.

2. Click "File" > "Print" > "PDF" to access the PDF pop-up menu, and select "Save as PDF".

export excel to pdf on mac

3. Specify a name and location for the PDF file. Input relevant information in the "Title", "Author", "Subject", and "Keywords" fields.

4. Utilize "Spotlight" to search for content within those fields.

You may also need:

[PDF Tips] ]How to Copy Text from Secured PDF on Mac and Windows

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Part 2. How to Export Excel to PDF Online

In this part, we will introduce and evaluate four websites, highlighting some of their features. For these tools, the methods of use and their advantages and disadvantages are quite similar; you just need to choose the one that suits you best.

How to Use Excel-to-PDF Converters Online

Step 1. Visit the provided website and upload your file either by dragging and dropping or by clicking the upload button.

Step 2. Check for any configurable options; if available, set them according to your preferences. If not, click the "Convert" button to start the conversion.

Step 3. Most online tools support batch processing of files, but many require you to register an account or pay a monthly fee to upload multiple files at once. You can subscribe to the Premium version or repeat Steps 1 and 2.


  • Convenient to use, no need to download and install packages.
  • User-friendly design.
  • Suitable for users with temporary file conversion needs.


  • For large files, upload, conversion, and download speeds may be slower.
  • Not suitable for converting confidential or private files.
  • Possibility of tool malfunctions.

Site 1. www.ilovepdf.com

ilovepdf excel to pdf

Official Website: https://www.ilovepdf.com/excel_to_pdf

Include Ads: None

Upload Sources: Local/Google Drive/Dropbox

Configurable Settings: None

Max files per Operation: 3

Can I Preview: No


  • Premium: $4/month

Rating: ★★★★★

Site 2. www.adobe.com

adobe excel to pdf

Official Website: https://www.adobe.com/acrobat/online/excel-to-pdf.html

Include Ads: None

Upload Sources: Local

Configurable Settings: None

Max files per Operation: 1

Can I Preview: Yes


  • Acrobat Pro: $19.99/month
  • Acrobat PDF Pack: $119.88/year

Rating: ★★★★☆

Site 3. smallpdf.com

smallpdf excel to pdf

Official Website: https://smallpdf.com/excel-to-pdf

Include Ads: None

Upload Sources: Local/Google Drive/Dropbox/URL

Configurable Settings: None

Max files per Operation: 1

Can I Preview: No


  • Pro: $9/month
  • Team: $7/month

Rating: ★★★☆☆

Site 4. www.freepdfconvert.com

freepdfconvert excel to pdf

Official Website: https://www.freepdfconvert.com/excel-to-pdf

Include Ads: None

Upload Sources: Local/Google Drive/Dropbox/Samllpdf account

Configurable Settings: None

Max files per Operation: 1

Can I Preview: Yes

Interval Between Tasks: 1 hour


  • $6/month
  • $48/12 months
  • $99/forever

Rating: ★★★☆☆

Read also:

Easy PDF Guide | How to Make a PDF Editable [Online & Offline]

[Quick PDF Tips] How to Convert MOBI to PDF Format on PC

In a Nutshell

As you see, there are many methods can transform Excel files to PDF, such as using the built-in feature on Mac, online converters, WPS Office, etc. But if you want a comprehensive editor for PDF, don't miss PDF Editor. It features with different practical management functions for PDF.

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