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[Easy PDF Solutions] How to Export Excel to PDF in 8 Methods

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Excel is a powerful spreadsheet software used for various data processing and calculations. However, there are times when we need to convert Excel files to PDF format for easy sharing, printing, or protecting the content and formatting of the file. PDF is a widely used file format that displays the same effects across different platforms and devices and is not easily altered or copied. So, how do we export Excel files to PDF? This article will introduce several simple methods to help you effortlessly accomplish this task.

 

Part 1. How to Export Excel to PDF Offline

In the first section, we will introduce several simple methods that do not require an internet connection to convert Excel files into PDF format.

Method 1. How to Convert Excel to PDF in PDF Editor

An excellent choice for exporting your Excel files to PDF is PDF Editor. This tool is specifically designed to manage a wide range of PDF tasks. With its capabilities, you can seamlessly export Excel to PDF, convert PDF to various document formats, split PDF files, edit PDF content, annotate PDF documents, and even perform Optical Character Recognition (OCR) on PDFs, among numerous other functions. It proves to be an ideal tool for creating professional-grade PDF files.

Key Features

  • Conversion: Transform PDFs into various formats, such as Word, Excel, PowerPoint, and image formats, and vice versa.
  • Forms: Generate and complete interactive PDF forms; extract data from completed forms.
  • Annotations and Markup: Include comments, annotations, and markups on PDFs; emphasize, underline, or strike through text.
  • Security: Implement password protection and permissions to safeguard PDF files.
  • Batch Processing: Execute batch operations on multiple PDF files simultaneously.
  • Watermarks and Backgrounds: Apply watermarks or backgrounds to PDF pages.
  • Document Signing: Electronically sign PDF documents.
  • ...

How to Use PDF Editor to Convert Excel to PDF

01Download the installation package for PDF Editor. After installation, launch the program.

02Drag and drop the Excel file you want to convert into PDF Editor to open it, or click the "+" option next to the "Open PDF" button on the PDF Editor homepage to import the file. This will automatically convert it to a PDF file.

pdf editor's excel-to-pdf converter free download

03Simultaneously press the "Ctrl" + "S" keys to save the converted file locally. Alternatively, choose "File" > "Save As" options to save your file.

pdfelement convert excel to pdf

Method 2. How to Export to PDF in Excel of Microsoft Office

You can also utilize the built-in Microsoft Office on Windows to address this issue:

1. Open your Excel file using Microsoft Excel.

2. Navigate to the "File" menu, then select "Export", and choose "Create PDF/XPS". This action will open the "Publish As PDF or XPS" dialog box.

microsoft office export excel as pdf or xps

3. Within the "Save as type" menu, you have two optimization choices:

  • Opt for "Standard (publishing online and printing)" for high print quality.
  • Choose "Minimum size (publishing online)" if you prefer a smaller file size.

microsoft office export excel to pdf save as type

4. Press the "Options" button located under "Optimize for", triggering the appearance of an "Options" dialog box.

microsoft office export excel to pdf save as type options

5. Choose "Active Sheets" within the "Publish what" section. Subsequently, click "Ok" followed by "Publish".

Method 3. How to Export Excel Sheet to PDF in WPS Office

WPS Office is a office suite featuring applications like Writer, Presentation, and Spreadsheets. With user-friendly interfaces and compatibility with Microsoft Office formats, it allows seamless conversion of Excel to PDF. Additionally, it offers templates, collaboration tools, and cloud integration across Windows, macOS, Android, and iOS platforms, making it a popular choice for efficient document, presentation, and spreadsheet tasks.

Here are the steps of how to use WPS to convert your Excel file:

1. Open the file you want to convert in WPS Office.

open excel in wps office

2. Click on "Menu" > "Export to PDF" to open the "Export to PDF" window. Here, you can configure the options according to your preferences. Once done, click the "Export to PDF" button to export the file.

wps office excel export to pdf

3. You can also choose to print your Excel file to PDF. Click on the print icon at the top left corner of WPS.

wps office print excel to pdf

4. In the "Print" window that appears, configure as needed and then click OK.

wps office print excel to pdf print options

Method 4. How to Export Excel to PDF on Mac

Exporting your Excel files to PDF on Mac is a straightforward process. Simply follow these steps:

1. Open the document you wish to save as a PDF on your Mac. Navigate to "File" > "Print".

2. Click the "PDF" button to access the PDF pop-up menu, then select "Save as PDF".

export excel to pdf on mac

3. Specify a name and choose a location for the PDF file. Input relevant information in the "Title", "Author", "Subject", and "Keywords" fields.

4. Utilize "Spotlight" to search for content within those fields.

You may also need:

[PDF Tips] ]How to Copy Text from Secured PDF on Mac and Windows

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Part 2. How to Export Excel to PDF Online

There are many online tools available in the market that can be used to convert Excel files into PDF format. These tools do not require you to download and install additional software; you can easily use them by visiting their websites.

In this part, we will introduce and evaluate four websites, highlighting some of their features. For these tools, the methods of use and their advantages and disadvantages are quite similar; you just need to choose the one that suits you best.

How to Use Excel-to-PDF Converters Online

Step 1. Visit the provided website and upload your file either by dragging and dropping or by clicking the upload button.

Step 2. Check for any configurable options; if available, set them according to your preferences. If not, click the "Convert" button to start the conversion.

Step 3. Most online tools support batch processing of files, but many require you to register an account or pay a monthly fee to upload multiple files at once. If the website you choose doesn't support the free version for converting multiple files, you can subscribe to the Premium version or repeat Steps 1 and 2 until all files are processed.

Pros

  • Convenient to use, no need to download and install packages.
  • User-friendly design.
  • Suitable for users with temporary file conversion needs.

Cons

  • For large files, upload, conversion, and download speeds may be slower.
  • Not suitable for converting confidential or private files.
  • Possibility of tool malfunctions.

Site 1. www.ilovepdf.com

ilovepdf excel to pdf

Official Website: https://www.ilovepdf.com/excel_to_pdf

Include Ads: None

Upload Sources: Local/Google Drive/Dropbox

Configurable Settings: None

Max files per Operation: 3

Can I Preview: No

Pricing:

  • Premium: $4/month

Rating: ★★★★★

Site 2. www.adobe.com

adobe excel to pdf

Official Website: https://www.adobe.com/acrobat/online/excel-to-pdf.html

Include Ads: None

Upload Sources: Local

Configurable Settings: None

Max files per Operation: 1

Can I Preview: Yes

Pricing:

  • Acrobat Pro: $19.99/month
  • Acrobat PDF Pack: $119.88/year

Rating: ★★★★☆

Site 3. smallpdf.com

smallpdf excel to pdf

Official Website: https://smallpdf.com/excel-to-pdf

Include Ads: None

Upload Sources: Local/Google Drive/Dropbox/URL

Configurable Settings: None

Max files per Operation: 1

Can I Preview: No

Pricing:

  • Pro: $9/month
  • Team: $7/month

Rating: ★★★☆☆

Site 4. www.freepdfconvert.com

freepdfconvert excel to pdf

Official Website: https://www.freepdfconvert.com/excel-to-pdf

Include Ads: None

Upload Sources: Local/Google Drive/Dropbox/Samllpdf account

Configurable Settings: None

Max files per Operation: 1

Can I Preview: Yes

Interval Between Tasks: 1 hour

Pricing:

  • $6/month
  • $48/12 months
  • $99/forever

Rating: ★★★☆☆

Read also:

Easy PDF Guide | How to Make a PDF Editable [Online & Offline]

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In a Nutshell

This article explores methods to export Excel files to PDF, including using built-in Excel features, online conversion tools, or professional PDF software. Each method has its pros and cons, allowing you to choose based on your preferences. Whether for easy sharing, printing, or securing your Excel files, converting them to PDF is a viable option. We hope this article proves helpful. Feel free to leave any questions or suggestions in the comments.

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