[Useful Office Tips] How to Scan Document to PDF in 5 Easy Methods


Understanding how to scan and save a document as a PDF is crucial if your task revolves around paperwork. Scanning a file and then saving it into PDF saves you the hassle of turning the scanned file into an intermediate format that businesses do not require. This, in turn, saves you time and space on your PC. Moreover, turning a scanned file into PDF adds more value to your scanned documents. That's why you must learn how to scan documents to PDF. Fortunately, it is a possible and easier process. This article will show you the practicable ways to scan documents to PDF. Keep reading.

scan document to pdf


Part 1. How to Convert Scanned Document to PDF Using PDFelement

PDFelement is your one-stop shop for a powerful tool to scan documents to PDF. The superb features and smooth processes make it stand out. It is arguably one of the top-notch software you may ever get. It provides fast recognition of the text, numbers, and images and effectively keeps the document layout unchanged.

PDFelement comes to your rescue when you need a tool to quickly convert your scanned documents to PDF. Its advanced feature and intuitive interface gives users a hassle-free job while converting their files. Since it supports plenty of OCR languages, it enables you to get accurate results.

Key Features

  • Convert the scanned files to PDFs.
  • Edit PDF files with the PDF editor.
  • Convert PDFs to (or from) Microsoft Office files, e-books, images, and other file formats.
  • Organize PDF pages easily and quickly.
  • Add notes, highlights, comments, etc., to PDFs.
  • Add interactive elements, create form fields, etc.

Below are steps on how to turn a scanned document into a PDF:

01After downloading the tool, launch it on the computer. Tap OCR from the Quick Tools options and select your PDF file.

how to save a scanned document as a pdf using pdfelement

02Customize the OCR PDF settings in the pop-up window and select from the Page Range and Language Recognition options before clicking Apply.

customize the ocr pdf settings

03When the OCR process finishes, you can edit the document.

Part 2. How to Scan a Document as a PDF Using WinScan2PDF on a PC

WinScan2PDF is a great tool that enables users to upload files of different formats into the existing PDF document. Like other apps, this tool supports many file types.

Here are steps to scan a document into PDF via WinScan2PDF:

Step 1: Download the tool on the computer, then launch it. Once done, tap on the Scan button from the toolbar.

how to scan a document to a pdf using winscan2pdf

Step 2: Place your documents in the scanner. Once done choosing the scanner in the tool, those documents you placed in the scanner will get scanned.

Step 3: Tap the to PDF button from WinScan2PDF's toolbar, then choose the folder to store your PDF. Tap the Save button to save your PDF.

Also read:

[9 Tools Review] The Hottest PDF to Word Converter Online/Offline

Bridge the Gap: How to Transform PDFs to Word on Mac with Ease

Part 3. How to Scan Documents into PDF Using Windows Scan App in Windows 10

Scanning documents and then saving them to PDF can be useful for numerous reasons, including sharing, printing, or archiving. And Windows 10 offers a great app that lets users scan their documents and save them to various formats, including PDF. Windows Scan is a very useful app in Windows 10 that comes in handy when you want to scan your documents and images and then save them in PDF formats.

Here are steps to scan a document as PDF using Windows Scan:

Step 1: Link the scanner to the PC and switch it on. Now open the Windows Scan application by typing Scan from the search bar and choosing the Windows Scan option from the results.

Step 2: Next, place the document you wish to scan in the scanner bed. In the Windows Scan application, select the type of scan to perform.

scanning a document into pdf using windows scan

Step 3: Change scan settings, like Colour mode or Resolution, to suit your needs.

Step 4: Tap the Scan button to begin scanning your document. After that, choose the Save option to save your scanned document as a PDF.

Part 4. How to Scan a Document to PDF on iPhone Using Notes App

If you have an iPhone or iPad, you can conveniently scan and save your documents as PDFs. The process is quite easier, and in no time, you will have your files already changed to PDF with just the Notes application.

Here are steps to scan a document into PDF with the Notes application:

Step 1: Launch the Notes application on your iPhone, then create a new note by clicking on the compose button in the lower right section of your screen.

Step 2: After that, a toolbar and keyboard will pop up at the lower half of the screen. Click the Camera icon on the toolbar, then choose the Scan Documents option from the list.

how to convert scanned document to pdf using notes app

Step 3: The camera will open, and you will be asked to place the document you want to scan in front of the camera. Hold the iPhone over the document to search for the things to be scanned, showing a transparent yellow box on the sections of your document.

Step 4: The camera will capture the document's contents when it gets a proper view of the whole document, then save the scanned document automatically. After finishing the first page, repeat the process with other pages until you get to the last page.

capture the document's content

Step 5: Click the preview image at the bottom left to show a preview of your scans. You can edit the page and hit Done after editing.

Step 6: Now hit the Share button and click on Send a Copy. Then hit Save to Files to save the scanned file as PDF. Choose where to save the file and hit Save.

More relevant guides:

How to Save a Google Doc as a PDF? [Computer & Mobile Device]

How to Open a PDF in Google Docs [Multiple Useful Methods]

Part 5. How to Scan a Document to PDF Using Adobe Scan App

Adobe Scan is a mobile application for scanning documents into formats like PDFs. You can find the app in Play Store on Android and App Store on iOS.

Below are the steps for scanning documents to PDF:

Step 1: Launch Play Store on Android devices and App Store on iOS to install the app on your phone. Open the app after installing it from the Home Screen.

Step 2: Log into Adobe Scan with a Google Account, Apple ID, or Facebook account. Grant necessary permissions to allow Adobe Scan access to the camera, then send notifications by clicking Allow. Hold your device above the file you wish to scan, then click the capture button.

scan document into pdf using adobe scan app

Step 3: Click on Keep Scanning to save the page you scanned, and head over to the next page. You can click Retake to redo the capture.

how to use the pdf document scanner adobe scan

Step 4: Repeat the process for the other pages you want to scan. After taking a picture of your documents, you'll see a thumbnail image of the particular photos on the bottom right side. Click on the image to show the document you just scanned.

Step 5: Add a name and make adjustments, and when done, hit the Save PDF option at the top right corner. This will save your PDF to the phone.


Document scanning to PDF is a very easy process with the right tools. No matter the device you decide to use, be it an in-built software, a free scanning app, or an online scanner, you will be able to create PDF files of high quality from your documents.

For those looking for versatility while working with PDFs, PDFelement is the best tool for the task. With its powerful features and intuitive interface, you can easily scan your documents into stunning PDFs. It is a top option for those who want to streamline the PDF workflow.

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