[PDF Solutions] How to Sign a PDF Document with Online & Offline Methods

Esther Joan
Sep 26, 2023

When your colleague sends you a document to sign when you are away, the first thing on your mind is probably to print it, sign the scan, and send it back via email. But, this is a time-consuming process that's not worth your time. If you can't wrap your head around how to sign a PDF document electronically, you should know that many tools can help you accomplish this task with ease.

The offline tools are a perfect pick if you want to add a signature on a PDF document on multiple pages. If you're looking for a quick way to add a signature on a few documents quickly, the online tools are a perfect choice. They also keep your document secure by deleting your files automatically or after a few hours after adding a signature.

This guide shares different steps on how to digitally sign a pdf document.

how do you sign a pdf document


Part 1. How to Sign PDF Documents Offline

If you work with PDFs regularly and are sometimes required to sign them, you may be wondering, how do I sign a PDF document electronically? You should know that many offline and online tools can help you accomplish this task with ease. What stands out about these tools is that they provide different options for signing a PDF document. You can input initials and a digital signature or import an image of a hand-written sign.

Here are a few offline tools that will help you to digitally sign PDF documents.

Method 1. PDF Editor

PDF Editor offers users a quick and effective way to sign PDF documents across different devices. This eliminates the need for the time-consuming paperwork required when filling and signing documents manually. Using this application, you also have different signature options to consider. For instance, digital signature and stamp options are available for Windows and Mac operating systems. An electronic signature is available for individuals looking to sign documents via the cloud.

You'll also love the fact that it has an intuitive and easy-to-use interface that makes it easy to use even for beginners. You also have the option to flatten, delete, or input your signature on different pages in a PDF.

Check out some of the key features of PDF Editor.

  • Save electronically signed documents on your device with encryption.
  • Sign documents with different digital signatures, including text, image, and handwriting.
  • Enjoy effortless signing of PDF documents across different devices.
  • Manage your PDF document easily.

Check out the steps to sign an electronic PDF quickly with PDF Editor.

01Download, install, and run the PDF Editor application on your computer. Open and launch the PDF document you would like to add a signature to.

02On the menu bar, click Comment, then Signature, and tap Create.

sign documents pdf with pdf editor

03When you need to sign a document, choose a signature, then move it to the signature area.

perform document sign with pdf editor

04To add security while creating your PDF document, click Protect and then Sign Document.

add security to the signed document pdf

Method 2. Adobe Reader Pro

Adobe Acrobat Pro provides an effortless way to add a signature to a PDF. It comes with an easy-to-use interface that makes adding signatures in simple steps. If you're concerned about how to sign a PDF document on Android, you can do so with an Adobe Reader. This is also possible on other devices like PC and MacOS.

Check out the steps you should take when using Adobe Reader Pro when signing a PDF document.

Step 1. Download, install, and run the Adobe Reader Pro application on your computer. On the menu bar, click File, then open the document you wish to add a signature.

Step 2. When opened, click on the Fill & Sign option under the Tools section. In case you don't see the Tools option, click on SHIFT+ F4 on your keyboard.

sign a document pdf with adobe

Step 3. A toolbar pop-up will appear on your screen. Click on Sign and choose Add Signature.

how to sign in pdf document with adobe

Step 4. Another pop-up will appear on the screen with three options (Type, Draw, and Image). Choose the signature option, input your signature, and click Apply.

Also read:

How to Remove Signature from PDF? Some Essential Techniques

How to Edit PDF Document Using 8 Simple Strategies [Updated]

Part 2. How to Sign a PDF Document Online

When looking to sign your documents quickly, different online tools can help you perform this task with ease. Regardless of the tool you decide to use, you'll enjoy an easy-to-use interface that makes adding signatures to PDF documents easy, even for beginners. You'll also benefit from top-notch security for your documents because all the uploaded and converted files will be deleted automatically or a few hours after being uploaded.

Here's how to add a signature to a pdf document using online tools.

Tool 1. iLovePDF

iLovePDF provides a quick and efficient way to sign PDF documents online. With a clean and user-friendly interface, signing your documents online is quick and easy. There are also different ways you can upload your document, including uploading it from your computer or via Dropbox or a website URL.

Check out how to electronically sign a PDF document with iLovePDF.

Step 1. Navigate to the iLovePDF homepage and click Select PDF file to upload a document you would like to sign from your computer. Alternatively, drop your File on the user interface or upload it via the website URL or Dropbox.

how to sign a pdf document on laptop with ilovepdf online

Step 2. Select whether to sign the document yourself, or you'll need to invite other people to sign it for you.

how to sign a pdf document on mac and windows with ilovepdf

Step 3. Enter your full name and your initials. Under the signature option, you can input your signature, initials, or company stamp and click Apply.

how to sign document pdf

Step 4. Pick your preferred signing option and drag it to the section of your document you wish to apply a signature and click Sign. Your signed document will be downloaded automatically.

Tool 2. SmallPDF

SmallPDF employs state-of-the-art encryption technology that guarantees the safety of your processed documents. This tool also features digital signing, an advanced electronic signature with features for authentication. The signing process is quick and easy because you don't need to sign up to the platform before use. As an online-based platform, you can upload and sign your documents online across different platforms.

Here's how to add signatures to PDF documents using smallPDF.

Step 1. Navigate to the SmallPDF homepage and click CHOOSE FILE to upload a document to sign from your computer. If not, drag and drop your files on the interface to upload them automatically.

how to sign on pdf document with smallpdf

Step 2. Click on Your Signature to input a signature on your document. Click Create, and SmallPDF will automatically optimize it. Once created, drag & drop it into the signature section of your PDF document and click Finish & Sign.

sign document pdf

Tool 3. PDF24 Tools

PDF24 Tools provides users with the option to create a signature in different ways. You can upload an imaged-based signature or create it yourself with a mouse. Adding a signature to your files is also quick and easy because it works across different browsers and operating systems. This signature tool also doesn't store your files online but will delete them after a short time.

Here's how to electronically sign PDF documents online with PDF24 Tools.

Step 1. Click Choose file and select the document to apply a signature from your device. Alternatively, drag and drop your files on the user interface to upload them automatically.

add signature to pdf document with pdf24 tools

Step 2. Click on My Signature to create your signature. You can also invite other people to sign your document by clicking on Add Signer. Once you create your signature, drag & drop it into the signature field of your document. Click Send to apply the changes. A pop-up will appear, where you should enter a code sent to your email for your document to be automatically signed and downloaded.

how to add signature to pdf document

Tool 4. PDF Candy

PDF Candy provides different types of signatures like images, freehand drawings, and text on a simple and easy-to-use interface. When signing PDF documents, the process can be completed quickly thanks to powerful cloud servers that ensure quick file processing. Another great feature of this tool is that you have the option to preview your files before applying the signature. After applying a signature to your document, you can share it via Dropbox and Google Drive.

Check out how to add a signature to a PDF document with PDF Candy.

Step 1. Click ADD FILE to upload a PDF file from your computer. If not, drag and drop it on the user interface. If not, there is the option to upload from Dropbox and Google Drive.

sign pdf document online with pdf candy

Step 2. Click on New signature to create a signature for your document. You can either input a text, draw your signature, or upload a signature image. Click Save to save your created signature. Drag & drop it in the signature area of your document and click Export File.

how to sign on a pdf

Step 3. Click Download File to download your signed document. Alternatively, you can upload to Dropbox and Google Drive.

More PDF solutions:

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Tool 5. Sejda

Sejda is a powerful online tool that provides users the option to input signatures in PDF documents in a few simple clicks. There are different ways to sign PDF documents free for your document, including typing your name, drawing a signature using a mousepad, or uploading an image with a signature.

Learn how to sign on a pdf document with sejda.

Step 1. Click Upload PDF file you wish to sign. You can also upload your File from a website URL, Google Drive, and Dropbox.

how to sign a pdf document on iphone and android and pc

Step 2. Click on the Sign option and create your signature. You can do this in different ways, including uploading a signature as an image or drawing it free-hand. Next, move the signature in the text field and click Apply changes.

sign on the pdf file

Step 3. Click Download to save your signed document. You can also save to Dropbox, Onedrive, or Google Drive.


If you have been wondering how to sign a document in PDF, you should consider going for any of the tools mentioned in this guide. When working with a few documents, an online PDF document signer should be your best pick. Offline tools work on different operating systems, including Windows and MacOS, and provide the option to add signatures on multiple pages. Try PDF Editor today to sign your PDF documents for free.

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