How to Make a PDF on Your Computer [5 Offline & 3 Online Methods]


PDF files are a widely used document format that preserves the original layout, fonts, images, and hyperlinks, regardless of the device on which they are opened. PDF files can also be encrypted, signed, annotated, and edited to meet various needs. So, how to make a PDF file on a computer? This article will introduce five offline methods and three online methods to easily convert any file to the PDF format.

how to make a pdf


Part 1. How to Make a File a PDF on Computer Offline

If you want to create PDF files without an internet connection, you can use some professional PDF software or leverage the built-in features of the operating system. Below, we will introduce five commonly used offline methods, namely:

Way 1. How to Make PDF in PDF Creator Pro [Quickest]

PDF Creator Pro is a powerful PDF creation software that allows you to easily convert MS Word, text, images, MOBI, ePub, CHM, and HTML into PDF within seconds. You only need to select the files you want to convert, then click the "Start" button to obtain a high-quality PDF file. PDF Creator Pro also enables you to retain the original layout and content, including text, images, fonts, formatting, and more.

The key features of PDF Creator Pro include:

  • Create PDF files from 7 major file formats, including Word, Text, Image, MOBI, ePub, CHM, and HTML.
  • Preserve the original layout and content of the files.
  • Support batch conversion of multiple files to PDF format.
  • Customize the page size and document margins of PDF files.
  • Fast conversion speed, high accuracy, and secure reliability.

How to create PDF documents in PDF Creator Pro:

01Download and install PDF Creator Pro, then launch the software.

02Choose the type of conversion you want to perform, click the "Add File" or "Add Folder" button to upload files.

make a pdf with coolmuster

03Configure the file properties in the right-hand interface, click the "Start" button, and choose the output path.

configure the file properties

04Wait for the conversion to complete, and you can find your PDF file in the specified location.

conversion completes

Way 2. How to Create a PDF Document in PDF Editor

PDF Editor is a comprehensive PDF editing software that offers extensive features for creating, editing, converting, and managing PDF documents. It aims to provide a user-friendly interface while catering to both basic and advanced PDF editing needs.

You can easily use this editor to create your own PDF files. This tool is available for both Windows and macOS platforms, offering a versatile solution for individuals and businesses dealing with PDF documents. Its intuitive interface and powerful features make it a popular choice for users requiring advanced PDF editing capabilities.

The key features of PDF Editor include:

  • Edit text, images, and pages in PDF documents. Supports font formatting, color changes, and adding images or shapes.
  • Convert PDF to various file formats, including Word, Excel, PowerPoint, etc.
  • OCR (Optical Character Recognition) technology allows users to convert scanned PDFs or images into editable and searchable text.
  • Provides security options such as password protection, permission settings, and editing tools to safeguard PDF files.
  • Add comments, annotations, and markup for collaborative processing of PDF documents.
  • Supports handling tasks like simultaneous conversion of multiple PDF files, data extraction, and applying edits.

How to generate PDF files in PDF Editor:

01Download and install PDF Editor, then launch the software.

02Open the files you want to convert to PDF in PDF Editor; it will automatically convert the files to PDF format. You can also click the "+" icon next to "Open PDF" > "From File" to open files.

how to make a pdf file with pdf editor

03Click on "File" in the top left corner > "Save As" to save your PDF file.

save file

04If you need to batch convert files to PDF, you can click on "Batch PDFs" on the software's home page > "Convert" or "Create" to create PDFs in bulk.

batch pdfs

Way 3. How to Create a PDF on Windows

If you are using the Windows operating system, you can utilize the built-in functionality to create PDF files. You only need to use any application that can print, such as Word, Excel, PowerPoint, image viewer, etc. Then, select "Microsoft Print to PDF" as the printer, and your file will be converted to PDF format. This method does not require installing any additional software, but it has limited functionality – it can only convert individual files, and you cannot edit or perform other operations on the PDF files.

The steps for creating PDF files on Windows are as follows, using an image as an example:

1. Open the file you want to convert, for instance, an image. Simultaneously press Ctrl+P (or right-click on the file and select the "Print" option).

2. In the pop-up dialog, choose "Microsoft Print to PDF" as the printer.

print to pdf

3. Configure the properties of the PDF file, then click the "Print" button. Select the output path and file name, click "Save", and you can find your PDF file in the specified location.

4. For files other than images, the process is similar. In addition to using the print function, you can also use other tools to save files as PDF (for example, in Microsoft Word, open the file, then select "File" > "Save As" > "PDF").

save as pdf

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Way 4. How to Make PDF File on Mac

If you are using the Mac operating system, you can also use the built-in functionality to create PDF files. Similar to the method described for Windows above, this approach doesn't require the installation of any additional software. However, it can only convert individual files, and you cannot edit or perform other operations on the resulting PDF file.

The steps for creating PDF files on Mac are as follows:

1. On your Mac, open the document you want to save as a PDF.

2. Select "File" > "Print".

3. Click the "PDF" button or tap the downward arrow to open the PDF pop-up menu, then choose "Save as PDF".

print as pdf on mac

4. Choose a name and location for the PDF file. Enter the necessary information in the title, author, subject, and keyword fields. To encrypt your document, click "Security Options".

Way 5. How to Make a PDF File in Adobe Acrobat

Adobe Acrobat is a powerful tool for creating and editing PDFs, allowing you to convert various file formats into high-quality PDF files for easy viewing and sharing on different devices. You can also utilize other features of Adobe Acrobat to merge, split, edit, annotate, sign, protect, print, or share your PDF files.

To create a PDF file using Adobe Acrobat, you can follow these steps:

1. Open Adobe Acrobat and select "Tool" > "Create PDF".

create pdf on adobe

2. Choose the type of file you want to convert to PDF: "Single File", "Multi Files", "Scanner", or other options.

create pdf from files

3. Click "Create", then follow the prompts to convert the file to PDF. Click "File" > "Save As" to save it to your desired location.

Part 2. How to Create PDF Online

There are now many websites on the market that offer free online services, allowing you to easily make a PDF from various types of files without downloading any software. All you need to do is visit their websites—choose a suitable tool based on your needs—upload the file, configure customizable parameters, and then click "Start"—the PDF can be downloaded afterward.

For such tools, the advantages and disadvantages are quite clear:


  • No need to download additional software.
  • Fast processing speed.
  • Free trials available, and some even support free usage.
  • Most support multiple tasks simultaneously.


  • Not suitable for handling large files due to upload, processing, and download times (transmission speed is also limited by your network conditions).
  • May not be suitable for processing too many files for free users.
  • Not suitable for confidential files.

These tools are well-suited for temporary, small-scale conversion needs. However, when choosing to use these tools, you should also consider your requirements, file size, tool user experience, and your budget. We will discuss these points in the following parts:

Site 1: www.ilovepdf.com


URL: www.ilovepdf.com

Advertisements: No

Upload Sources: Local, URL, Dropbox, Google Drive

Free Concurrent Tasks: 25

Free Maximum Number of Uploaded Files: 25 for registered users

Free Maximum File Size for Processing: 200MB


  • Premium: $4/month (billed annually) or $7/month

Site 2: tools.pdf24.org


URL: tools.pdf24.org/en/create-pdf

Advertisements: Yes

Upload Sources: Local, URL, Dropbox, Google Drive

Free Concurrent Tasks: 10

Free Maximum Number of Uploaded Files: Unlimited

Free Maximum File Size for Processing: 100MB/file

Price: Free

Also read:

How to Make a Picture a PDF on iPhone in 5 Quick Methods

How to Easily Make a PDF Editable: 5 Super Simple Methods - Master It Now!

Site 3: smallpdf.com


URL: smallpdf.com/pdf-converter

Advertisements: No

Upload Sources: Local, Dropbox, Google Drive, Smallpdf Account

Free Concurrent Tasks: 2/hour

Free Maximum Number of Uploaded Files: 20/day

Free Maximum File Size for Processing: 5GB/file


  • Pro: $9/month (billed annually) or $12/month
  • Team: $7/month (billed annually) or $10/month

Summing Up

PDF files are a convenient, secure, and universal document format that can help you save, share, and manage your information. This article outlines eight methods for creating PDF files on a computer, with five being offline methods and three being online methods. You can choose a method that suits your needs and preferences to easily convert any file to the PDF format.

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